Managing Room Assignments & Changes

Who This Is For:
VIPs in charge of coordinating who’s in which room and handling last-minute adjustments.

Why It Matters:
Clear room assignments prevent confusion and help everyone get the best experience.

How-To Guide:

• Use the VIP room assignment chart to track all bookings
• Update assignments if guests swap or drop out
• Communicate changes promptly to your concierge and group
• For upgrades or connecting rooms, request early—VIPs get priority

VIP Pro Tip:
Let your concierge handle tricky changes—especially close to sailing.

Room Assignment Tracker & Change Request Form:

• Editable chart for tracking room assignments and changes
• Change request template to send to your concierge